Table of Contents
- 1. Set up your whole day the night before
- 2. Have something in place for canceled plans
- 3. Learn how to stick to a schedule from those who are more experienced
- 4. Take care of small tasks during downtime
- 5. Incorporate good habits into your daily routine
- 6. Make sure there is some wiggle room in your daily schedule
- 7. Stick to your scheduled tasks as much as possible
- 8. Set goals to help stay on track with your own schedule
- 9. Set realistic deadlines
- 10. Use one calendar to save time and prevent scheduling conflicts
- 11. Be sure to have uninterrupted time in your daily schedule
- 12. Don’t work on more than one thing at the same time
- 13. Make healthy habits a part of your daily life
- 14. Tackle hard tasks from your to-do list first
- 15. Be mindful of how much time each task on your to-do list requires
- 16. Be a student of time management to help become your best self
- 17. Make sure there is cushion time between each task
- 18. Buffer time is extremely important
- 19. Make it a habit to give your schedule regular glances
In order to have a productive day, you need to stick to a daily schedule. However, only you can determine how to make your daily schedule work for you.
Whether it be scheduling conference calls, appointment phone calls, answering emails, or other things, you will have to schedule time for all of it and do so in a way that makes sense.
So, if you want to learn how to stick to a schedule, a little bit of planning ahead will go a long way.
1. Set up your whole day the night before
Designating certain hours for specific tasks is important. You will need to be able to focus on the task at hand, rather than constantly worrying about what you’re doing next or when your next meeting/class/doctor’s appointment is.
With this in mind, try setting up your whole day the night before. Map out what time you will wake up, what you need to do that day, and when your scheduled events are.
This way, in the morning you can wake up knowing exactly what you have to do and won’t have any surprises thrown your way during the day.
2. Have something in place for canceled plans
This is especially important if you’re the type of person who tends to be more open with your schedule.
If plans get canceled, it might encourage you to take on fewer commitments so that you don’t have as many problems sticking to a schedule in the future.
However, this can lead others to think that they are not worth staying committed to.
To avoid this, make sure you have something in place for canceled plans so that others know your schedule is important and you are committed to following through with it.
This could be anything from a backup plan to let people know in advance that you may have to cancel.
Whatever it is, make sure it is something that works for you and your schedule.
3. Learn how to stick to a schedule from those who are more experienced
It can be difficult to stick to a schedule, especially if you’re not used to doing so.
However, learning how to stick to a schedule from those who are more experienced in it can make the process much easier.
By simply asking a few questions and paying attention to their answers, you can get a better idea of how to stay on track.
For example, do they have any techniques for staying motivated? Or maybe what time of day works best for them when sticking to their schedule?
Don’t be afraid to ask questions and learn from those who are more experienced at it because, in the end, it will make sticking to your own schedule much easier.
4. Take care of small tasks during downtime
Small tasks can add up and take a long time to complete.
Inevitably, some downtime will occur at work due to unexpected events or simply taking small breaks throughout the day.
It is crucial that during this downtime you still try your best to stay productive by doing small tasks such as organizing files or answering emails.
By taking care of these tasks it will prevent them from piling up and making your life more stressful.
Remember that if you don’t take the time to complete small tasks during downtime, they will add up quickly when larger projects come into play.
5. Incorporate good habits into your daily routine
If you want to improve your chances of sticking with a schedule, try adding in healthy habits.
It can be hard to schedule and follow through with the things that you want to do.
You might feel like it is work. But if you do things like take the stairs or set aside time for stretching, it will feel like taking care of yourself and not work.
So make time each day for things that make you feel good. It can be a great way to start and end your day on the right foot. And it can help keep you on track for the rest of your day.
6. Make sure there is some wiggle room in your daily schedule
If your schedule is too rigid, you’ll find it difficult to stick to it. Leave room for some flexibility, so that you can adjust when necessary.
For example, if you know that there are always going to be tasks that come up last minute, add some extra wiggle room into your schedule.
That way, you won’t feel as stressed when something unexpected comes up.
Alternatively, if you know that there are some days when you’re just not feeling it, build in some time for where you can take a mental health day.
7. Stick to your scheduled tasks as much as possible
If you find yourself not sticking to your schedule after a few days or weeks, then it’s time for some reflection.
Is there something more important? Are you working too hard and need to cut back on the hours spent at work each day? Did you forget about an appointment?
It’s also important not to let yourself get too overwhelmed by having tons of tasks on your list that can’t all be completed in one day.
There will always be those days where something comes up, but if it happens more frequently than not, then you may need to reevaluate the scheduled tasks for your day.
8. Set goals to help stay on track with your own schedule
Having something to work towards will help keep you focused and motivated throughout the day.
Make sure your goals are realistic and achievable so that you don’t get discouraged if you don’t meet them. Break down your goals into small steps and build up to the bigger ones.
You could set a goal that you will finish one task per day or clean your workspace for 15 minutes every morning before starting on your tasks.
Be specific about what you want to do such as tidying away clutter, taking out the rubbish, making breakfast, etc instead of just saying “I’ll do better today.”
9. Set realistic deadlines
If you set deadlines that are impossible to meet, you’re only going to frustrate yourself in the end.
It’s also helpful to consider what your deadlines are in relation to when you need the work done.
If it’s a school assignment that is due next week but you have other projects coming up so soon after, don’t rush through it just because of its spot on the calendar.
Set milestones so you do not get too far ahead of yourself. Then, if something happens and delays your project, you will not be completely stalled.
Rome wasn’t built in a day, and your schedule shouldn’t be either! So set realistic deadlines and you’ll be much more likely to succeed.
10. Use one calendar to save time and prevent scheduling conflicts
In order to maximize your productivity, you need to be organized. This means having a schedule for each day and sticking to it as best you can.
If you have multiple calendars that are all different from one another, then things will get confusing pretty quickly.
In order to keep yourself on track, use just one calendar – the physical kind or an online version – but make sure it’s always up to date.
That way, you can easily see when you have any upcoming appointments or deadlines, and there will be less chance of conflicts arising.
11. Be sure to have uninterrupted time in your daily schedule
It’s crucial to have uninterrupted time in your daily schedule if you want to be productive.
This means setting aside specific times for task-based work and avoiding distractions during those periods.
If possible, try to avoid scheduling meetings or appointments during the times that you’ve set aside for focused work. Doing this will help you stay on track and get the work done.
If there is a meeting that can’t be avoided during your scheduled times, then make sure to clear your schedule for at least an hour afterward.
This way, you can get back on track and won’t feel overwhelmed with the work that needs to be done.
12. Don’t work on more than one thing at the same time
You will never get to the end of your list if you keep adding more things. Work on one task at a time and make sure that it’s finished before moving on to something else.
If you feel overwhelmed, take a break instead of trying to push through it as this can lead to burnout which is neither healthy nor effective!
Multitasking is rarely as efficient as we think it is and can actually lead to mistakes. Focus on one task at a time and see how much more you can get done in the same amount of time!
13. Make healthy habits a part of your daily life
You may be wondering how you can make healthy habits a part of your life when time seems to be such a scarce commodity.
But if you break down your day into manageable tasks, it becomes much easier to work in some exercise or healthy food!
Here are some ideas to help you form good habits that will stick.
- Exercise for at least 30 minutes every day, five days a week. Find an activity you enjoy doing and commit to it each morning or evening during the workweek.
- Keep healthy snacks readily available in your home so when hunger strikes, you can reach for something nutritious instead of processed junk food.
- Have a plan for meals and snacks. When you know what you’re going to eat, it’s easier to make healthy choices.
- Drink plenty of water each day. Carry a reusable water bottle with you wherever you go so you always have access to hydration.
- Get enough sleep each night. Most people need around eight hours of sleep per night to feel their best.
14. Tackle hard tasks from your to-do list first
When you save the hard tasks for last, they can seem daunting and overwhelming.
Tackle them first thing in the morning when your energy is high and you’re fresh off of a good night’s sleep. This will help set the tone for the rest of your day.
Also, try to batch similar tasks together. This will help you stay focused and efficient.
For example, if you have a bunch of phone calls to make, try to make them all in one sitting instead of spacing them out throughout the day.
Or, if you have to do a lot of online research, try to do it all in one sitting instead of taking breaks in between.
Regardless of the task, batching similar tasks together will help you stay focused and efficient.
15. Be mindful of how much time each task on your to-do list requires
This is especially important when creating a daily schedule. If you’re not mindful of how much time each task will take, you might overestimate and end up with less time for other tasks.
This can lead to frustration and feeling overwhelmed. The best way to avoid this is to be realistic about how much time each task will take and then schedule it accordingly.
You don’t want to be rushed and stressed when trying to complete your tasks. This will only make the process more difficult and time-consuming.
16. Be a student of time management to help become your best self
When it comes to time management, there is always more to learn.
You’ll never know everything, so be prepared to continuously study and learn about how to best manage your time.
You can find tips for everything, from how to handle your daily schedule, to learning the best apps and tools you should use.
Some of them may work better than others but there’s no harm in trying new things out.
Remember that not every strategy is going to be right for you individually – what works well for one person might not work well for another.
But by managing your time better, you’ll be able to find what does work well for you and stick to it! Which in turn, will help you become your best self in life.
This is an ever-evolving skill, so keep learning and growing!
17. Make sure there is cushion time between each task
It would be ideal to have enough time in between each task to allow yourself to relax and take a break before moving on.
However, this is not always possible. You may have other commitments or things that happen. It can be hard to find the time for something unexpected.
So it is important to include some extra time in your schedule for these things that happen.
This will help to ensure that you don’t get overwhelmed and stressed out, which can easily lead to abandoning your schedule altogether.
When possible, try to leave at least an hour between each task. This will give you enough time to complete the task as well as take a break before moving on.
If this isn’t possible, try to break each task down into smaller components and allow yourself a few minutes between each one.
18. Buffer time is extremely important
This is important in order to stay on schedule. Without it, you’ll find yourself constantly rushed and stressed out.
Make sure to leave some time in your day for unexpected tasks or emergencies that may arise. Also, plan out some time for lunch, breaks, and commuting to work.
You should also use this buffer in order to prepare yourself mentally before you start your day or complete large tasks that require a lot of effort. This will help reduce the amount of stress and pressure on you throughout the day.
19. Make it a habit to give your schedule regular glances
By doing this, you’ll be able to see how much time is left before certain tasks are due or what your schedule looks like for each hour.
If there’s too much on your plate one day and not enough on another, try adjusting things accordingly so that you’re only taking on as much work as you can handle without getting overwhelmed.
Doing things in an organized way helps with the quality of your work. This will help you to avoid stress or rushing tasks so that they get done properly.
We hope that this post has given you some good ideas about how to create an effective daily routine and schedule. It is so easy to find excuses for not doing what matters most and I want to help you stay on track with this!
Which of these tips is your favorite? Let me know by commenting down below!