Table of Contents
- 1. Track your time and review your productivity
- 2. Minimize distractions and set better boundaries
- 3. Improve your time management skills
- 4. Outsource your administrative tasks
- 5. Value your mental health
- 6. Get enough sleep
- 7. Tackling important tasks in short bursts increases productivity
- 8. Listen to your favorite tunes to get you in the mood
- 9. Start with the most important tasks
- 10. Focus on progress, not perfection
- 11. Work on your active listening skills
- 12. Strengthen your collaboration skills to help tackle challenging tasks
- 13. Put a Pomodoro timer to help stay focused
- 14. A smaller to-do list is the key to working smart
- 15. Working longer hours is the opposite of working smarter, not harder
- 16. Start working smarter by planning ahead
- 17. Automate repetitive tasks
- 18. Don’t be afraid to delegate certain activities
- 19. Time is your most valuable asset – so get organized
- 20. Working smarter, not harder saves time and energy
- 21. Group similar tasks
- 22. Go for a short walk to relieve stress
- 23. Set a start date for tasks on your to-do list
- 24. Burning the midnight oil is the opposite of working smarter
- 25. Spending time with loved ones is important
- 26. Continuous learning leads to greater productivity in the long run
- 27. Use Your Phone Wisely
- 28. Switch to pen and paper
- 29. Stop multitasking
- 30. Figure when you’re most focused
Working smarter, not harder is a catchphrase that everyone uses, but few people actually know how to do it.
In order to work smarter, not harder, we need a plan. You know what they say about failing to plan is planning to fail right?
1. Track your time and review your productivity
Track your productivity on a daily basis for the next week or month and then review the results.
You should be able to find where you are wasting your time. Then you can stop doing that and start doing other things instead.
2. Minimize distractions and set better boundaries
Is your productivity hampered by constant distractions? Are you constantly checking email or jumping on a call as soon as it comes in? If so, then you’re probably going to have a difficult time being productive.
Completely close email clients, social media, and other programs while you are working on a specific task.
Increase productivity by setting better boundaries with your clients, co-workers, and other individuals that you need to communicate with.
This will allow you to spend less time on interruptions and more time getting your work done.
3. Improve your time management skills
Time management skills are very important if you want to be able to work smarter, not harder. You have to learn how long it will take for you to complete a task and then meet that deadline.
4. Outsource your administrative tasks
It’s time to put your time management skills to good use. There are a lot of administrative tasks that you can outsource so that they will take less time for you.
This could include anything from finding a new assistant to finding an accountant or bookkeeper. You can also outsource work to co-workers, friends, and family members.
5. Value your mental health
Don’t forget to make time for yourself. You need to take care of your mental health or you will be no good to anyone else.
Make sure that you get enough sleep, eat the right foods and work out. These simple tasks will have a huge impact on your productivity.
You’re also going to want to take some time off every week or month to recharge, relax and have fun.
6. Get enough sleep
There are so many gurus out there who will tell you that success is directly tied to the number of hours you can work. While this might be true on some level, it is also tied to your energy levels.
Get the right amount of sleep every night and you will increase productivity.
The best productivity tip that I can give is to get enough sleep every night. You should be aiming for 7-9 hours of sleep.
7. Tackling important tasks in short bursts increases productivity
Some productivity experts will tell you that working in short bursts is key. This can be true if you are tackling difficult tasks.
If you have a project or task that is going to take a long time to complete, then breaking it up into smaller, more manageable chunks can help.
Working in short bursts increases productivity because it allows you to get a sense of completion without having to take a lot of time away from other activities.
8. Listen to your favorite tunes to get you in the mood
If you need productivity tips that are going to help you get through your tasks faster, then this might be the right productivity tip for you.
If you are listening to your favorite tunes while you are working, then this will help you get in the mood. Music can have a huge impact on energy levels.
9. Start with the most important tasks
The most important tasks are going to have the biggest impact on productivity. You should start each day with these tasks so that you can get them finished and out of the way before moving on to the rest.
Doing this will also allow you to feel accomplished and ready to tackle the rest of your tasks for the day.
Start with the most important ones so that you can have time to work on less important things without feeling overwhelmed.
10. Focus on progress, not perfection
Being perfectionistic is not always the best idea. It can make you feel like everything needs to be perfect, but this isn’t possible (or even the best idea).
You should focus on getting things done, not on perfection. The more you can get done, the closer you will be to reaching your goals.
11. Work on your active listening skills
Active listening is a great skill to have, especially when you’re in a supervisory position. It can help benefit your business in a lot of ways.
This can include anything from understanding your team to understanding your customers. This is a crucial skill to have in order to get the most out of your employees, customers, and business.
12. Strengthen your collaboration skills to help tackle challenging tasks
If you’re working on a big project or have a large group of people who you need to work with, then your collaboration skills will help you out a lot.
Collaboration is the key to solving big problems and completing complex projects.
You need to be able to work well with other people in order to succeed. Collaborate with other people in order to get challenging tasks done successfully.
13. Put a Pomodoro timer to help stay focused
A lot of people find it helpful to break their work down into 25-minute chunks with 5-minute breaks in between.
This is because distractions and interruptions tend to break up your productivity and hamper your ability to work.
Use a Pomodoro timer in order to minimize breaks and maximize productivity.
14. A smaller to-do list is the key to working smart
Don’t try to pack your days with as many tasks as possible. Instead, pick the three most important things for the day and focus on those.
If you have more time on your hands, you can do some smaller tasks as well. This will help you avoid stressful days where there’s too much to do.
15. Working longer hours is the opposite of working smarter, not harder
Many people think that they’re going to be more productive by working longer hours, but this isn’t the case. In fact, you’ll be a lot more productive by working fewer hours and taking a break in between.
Continuous work is actually going to make you less productive because your mind will start to wander.
The more you focus on taking breaks and minimizing your time at work, the faster you’ll be able to get your work done on time.
16. Start working smarter by planning ahead
Don’t leave everything to the last minute. It’s important to plan ahead so that you can get all of your work done on time and avoid stress.
Planning ahead will also allow you to take advantage of any upcoming holidays, free time, and other opportunities.
Plan things for the week or month in advance and get it out of the way. You’ll then be able to focus on other tasks without feeling overwhelmed.
17. Automate repetitive tasks
Doing the same stuff over and over again is going to make you even more efficient if you put a bit of time into it.
Look into the different ways that you can automate simple stuff, such as setting up reminders on your phone.
This will free up a lot of time for you to focus on more important things.
18. Don’t be afraid to delegate certain activities
Certain activities are better when they’re delegated because people who are professionals in certain areas should do them.
For example, you might not be very good at editing things, so you should find someone who is experienced in that area to do it for you.
Delegate certain activities so you can focus on what you’re best at.
19. Time is your most valuable asset – so get organized
You can’t get more time in the day, so it’s important to manage it wisely. Make sure you don’t procrastinate so you can get as much done as possible.
Make a list of all the things that need to be done and then prioritize them based on your own personal values.
You’ll be able to work smarter when you use your time wisely so you can get everything done on your list.
20. Working smarter, not harder saves time and energy
Working harder just means that you’re putting in more effort. It doesn’t necessarily mean that you’re going to be working smarter and getting your work done more efficiently.
Working smarter means that you’re actually going to be getting the task done as quickly as possible and without wasting too much time in the process.
The time that you save by being smarter can then be used to do other things that are more important or enjoyable for you.
21. Group similar tasks
If you group similar tasks together, it will be easier to manage them. For example, if you have a lot of emails for different clients that you need to respond to, it can be overwhelming.
You could group all of the clients together and work with those at the same time.
This will reduce your stress levels and make it easier for you to get more done.
22. Go for a short walk to relieve stress
Stress can be overwhelming, but taking a moment to go for a walk can help you relax and get your brain working more effectively.
It can also help you to avoid spending too much time on social media when you need to get your work done.
23. Set a start date for tasks on your to-do list
It’s important to give tasks a start date because it then gives you an end date. This will make it easier for you to prioritize your work and for you to be able to get everything done on time.
If you have a start date, it is easier to plan ahead. You’ll know when the tasks need to be completed and how much time you have left.
24. Burning the midnight oil is the opposite of working smarter
Working late at night can be counterproductive because you’re not getting enough sleep. As a result, you’ll feel tired during the day and it will be more difficult for you to focus.
Avoid burning the midnight oil and work smart instead so that you can get things done quickly and efficiently.
25. Spending time with loved ones is important
Spending time with loved ones is important because it reduces your stress levels. You should make sure that you set aside time to spend with the people who are important to you.
Your mental health is just as important as your physical health, so even if you have a busy schedule, it’s important that you take time out to spend with those you love.
26. Continuous learning leads to greater productivity in the long run
If you want to be more productive, then you need to continuously learn new skills.
Being curious and having the desire to improve yourself will help you to focus on what you need to do and will prevent you from wasting time.
It’s important to always learn something new because it will help you to stay on top of your game and it’ll make you more productive in the long run.
27. Use Your Phone Wisely
Turning your phone off and putting it away when you’re not using it will make a huge difference to how much work you get done.
Instead of doing something useless, like checking your social media accounts, try working on something that’s more beneficial.
Using your phone wisely will help you avoid wasting time on social media and checking your messages when you should be getting your work done.
28. Switch to pen and paper
This may sound counterproductive, but it’s actually more efficient to use pen and paper for some tasks.
Writing things down makes you think first and then you’re able to transcribe the important information.
This will help you to avoid mistakes and it’ll also make your life easier because you won’t have to go back and edit everything.
Writing things down will help you to remember them and it’ll make it easier for you to refer back to the information when you need it.
29. Stop multitasking
Multitasking can be distracting and it also means that you’re not focusing on one thing. Instead of multitasking, focus on one task at a time so that you can get it done and avoid wasting time.
Doing too much at once can be overwhelming, so instead of trying to do it all, focus on one task at a time so that you can be productive.
30. Figure when you’re most focused
Some people are most productive in the morning, while others work best during the night. Figure out when you’re most focused and make sure you schedule your most important things to do for those times.
In general, mornings tend to be a more productive time, so it may be a good idea to try and get your most important stuff done then.
Having a set schedule will make it easier for you to get your most important tasks done and it’ll also help you to manage your time more effectively.
So, there you have it. The list may seem overwhelming, but it’s not as difficult to put into practice as you may think.
If you’re not sure where to start, then just focus on one or two things that you think will make the biggest difference, then take it from there.
The important thing is to start somewhere and not to get discouraged if you don’t see an immediate change.
As time goes by and they become second nature to you, try pushing yourself further and aim for the next step in this process.
With that said, feel free to leave your own tips down below since there’s no such thing as too much advice.